A few weeks ago I decided I would try giving up Microsoft Outlook. I already used Gmail as my primary email account, and was getting frustrated with trying to achieve a two-way sync between Google Calendar and my Outlook appointments, so I thought I would just give up Outlook for Google. And honestly, it’s a lot easier than I thought it would be. The main reason I used Outlook wasn’t just for use as an email client – if it was as simple as email, I would have given up Outlook for Gmail years ago. No, I used Outlook as a management system for my appointments, tasks, address book and email.
Everything I liked about Outlook, I can accomplish with Google, with few exceptions. I love Google Calendar, and the ability to manage my calendar and appointments online. I can share my calendar, manage invites, and have my daily agenda emailed to me so I don’t forget anything. With the personalized Google homepage, I basically created a web based version of Outlook’s “Today” view; email inbox, upcoming appointments, and tasks with upcoming due dates. Embedding my email and calendar into my homepage were the easy tasks; Google doesn’t yet have a to-do list, and so I had to look elsewhere for list management. Remember The Milk does Task management, and then some. You can share tasks with other users, tag tasks, associate a web page, give a time estimate, and more.
Honestly, the only thing I can’t accomplish with Gmail is auto-adding birthdays and anniversaries from contact information into a calendar, which would be really nice. Otherwise, I can never remember who has an upcoming birthday or anniversary. Another thing I wish Google would add is the ability to label/tag/categorize contacts. I would love to be able to filter out contacts; say I want to send an email out to family, but I don’t want to make a “Family” mailing list. If I could just filter out business contacts and friends, that would be convenient.